CORDIALLY YOURS
INSTRUCTIONS ON PREPARING YOUR LIST

Your list must be complete and thorough for the following reasons

You will need to know how many people you will be inviting prior to finalizing plans with most of your vendors
Your caterer or function facility will need to know a guarantee
Your florist will need to know how many centerpieces
In order to order invitations, you will need to know how many invitations you will need corresponding to how many singles and couples there are on your list.
Whatever number of invitations you order, you should add an extra quantity of 25 outer and inner envelopes for calligraphy.
It is a good idea for the bride and groom to sit down with both sides of the family to determine how many invitations each side will need.
Very often invitations must be limited for various reasons.
Sometimes the reception site has a space limit or your wedding budget will not allow you to exceed a certain monetary limit.
Whatever the case, it is best to plan ahead.

LIST DETAILS

Your calligraphy guest list must be prepared on a PC computer, rather than a MAC. It can be prepared in Microsoft Word, WordPerfect, Word, Wordpad or any similar word processing program and saved as an Ascii or text file. You could also send us a *WP or *DOC file.

You can either E-mail your calligraphy list to
rhoda@cordially-yours.com or cordiallyyours36@aol.com
or save it to a 3.5” computer disk or onto a CD and mail it with your order form and envelopes.

If you are having OUTER and INNER envelopes, you should have two(2) lists.
Your first calligraphy list should be saved as YOURLASTNAME-outers Your second list should be saved as YOURLASTNAME-inners.
If you only have outer envelopes, your list should be saved as YOURLASTNAME-outers.
If you only have outer envelopes, read the instructions below carefully.

Prepare a continuous list.
Do NOT use a spreadsheet format like Excel, Quattro Pro,
Paradox or Access.
Do NOT use tabs or columns or label format
Put One(1) space after each name and address set.
Do NOT use ampersands("&") in place of "and"
The phrase "and family" should NOT be used on outer envelopes. (The first names of children should be listed on the inner envelope)

RIGHT
continuous list
single column
space between sets
on outers and inners

WRONG
Do not use 2 columns
No spaces-wrong salutations
Should not be side by side
Do not use ampersands "&"

OUTERS
Mr. and Mrs. David Asher
71 Truman Highway
Bangor, Maine 04401

Mr. and Mrs. Robert Fuller
77 Alliton Place
Apartment 2B
Tulsa, Oklahoma 45786

Dr. and Mrs. Jonathan Rice
14A Orchard Street
Cleveland, Ohio 97982

INNERS
Mr. and Mrs. Asher
Melissa and Christina

Mr. and Mrs. Fuller
Steven and Elizabeth

Dr. and Mrs. Rice

WRONG

Mr. & Mrs. Robert Fuller
and family
77 Alliton Place
Tulsa, Oklahoma 45786
Robert & Mary

Mr. and Mrs. David Asher
71 Truman Highway
Bangor, ME 04401

David, Debbie & Kids

Dr. and Mrs. Steven Smith
214 5th Ave., Apt. 2205
New York, New York 10011

NOTES

Names for calligraphy for corresponding inner envelopes should be listed on separate list or at the very end of the outer envelope list.

Do NOT use abbreviations for Avenue, Street, Road, Boulevard, Court or State.
Do NOT use Apt. in place of Apartment.
Do NOT use the phrase "and family"

PROPER FORMS FOR SOCIAL SITUATIONS WHEN YOU ARE ADDRESSING INVITATIONS WITH DOUBLE ENVELOPES
(AN INNER AND OUTER ENVELOPE)

*FOR SINGLE ENVELOPES, ANY CHILDREN OR GUESTS MUST BE INCLUDED ON THE SINGLE OUTER ENVELOPE.

OUTSIDE AND INSIDE ENVELOPES

Married Couple:
Outside: Mr. and Mrs. Richard Piper
Inside: Mr. and Mrs. Piper

Married Couple with young children:
outside: Mr. and Mrs. Richard Piper
inside:
Mr. and Mrs. Piper
Steven and Elizabeth

Married Couple with children 13 to 18:
outside: Mr. and Mrs. Richard Piper
inside:
Mr. and Mrs. Piper
Mr. Steven Piper
Miss Elizabeth Piper

*note: Children over 18 years old should receive a separate invitation

Married couple with different surnames:
outside:
Ms. Jennifer Lawson and
Mr. Richard Piper
inside: Ms. Lawson and Mr. Piper

Married Couple, woman is a doctor:
outside: Mr. and Mrs. Richard Piper
inside: Mr. and Mrs. Piper
or
outside:
Dr. Jennifer Piper
and Mr. Richard Piper
inside: Dr. Piper and Mr. Piper

Married couple who are both doctors:
outside: Drs. Richard and Jennifer Piper
inside: Drs. Piper

Single Woman:
outside: Miss(or Ms.) Jennifer Lawson
inside: Miss(or Ms.) Lawson

Single Man:
outside: Mr. Richard Piper
inside: Mr. Piper

Single woman with guest:
outside: Miss(or Ms.) ennifer Lawson
inside: Miss (or Ms.) Lawson and Escort
or
inside: Miss (or Ms.) Lawson and Guest

Single man with guest:
outside: Mr. Richard Piper
inside: Mr. Piper and Guest

Divorced woman:
outside: Mrs.(or Ms.) Jennifer Piper
inside: Mrs.(or Ms.) Piper

Widow:
outside: Mrs. Richard Piper
inside: Mrs. Piper

Unmarried couple living together:
outside:
Ms. Jennifer Lawson
Mr. Richard Piper
inside:
Ms. Lawson
Mr. Piper

Judge:
outside: The Honorable and Mrs. Richard Piper
inside: Judge and Mrs. Piper

Clergy:
outside: The Reverend Richard Piper
inside: The Reverend Piper

Officer-Man (active or retired):
outside: Colonel and Mrs.Richard Piper
inside: Colonel and Mrs. Piper

Officer - Woman(active or retired)
outside:
Lieutenant Jennifer Piper, U.S. Navy
Mr. Richard Piper
inside:
Lieutenant Piper
Mr. Piper

When you save your list, it should be
saved under a file name called
(your last name)-outer and (your last name)-inner
before you transmit it to us.
Do NOT use the name (addresses) or (weddingaddresses)

SUMMARY FOR PREPARING LISTS FOR CALLIGRPAHY

RIGHT continuous list single column space between sets on outers and inners

WRONG Do not use 2 columns No spaces-wrong salutations Should not be side by side Do not use ampersands "&"

RIGHT
continuous list
single column
space between sets
on outers and inners

WRONG
Do not use 2 columns
No spaces-wrong salutations
Should not be side by side
Do not use ampersands "&"